Executive Assistant (Real Estate - U.S. Market)

About Solvedex

Solvedex is a fast-growing Talent-as-a-Service (TaaS) startup focused on delivering high-quality, flexible talent solutions. We specialize in a fractional talent model that enables organizations to access top-tier professionals without the constraints of traditional hiring.

As a small but ambitious organization, we are building a scalable and modern approach to staffing and talent delivery, helping companies stay agile while accessing the expertise they need, when they need it.

Please, share with us your CV in English

Role Overview

We are seeking a highly organized and proactive Executive Assistant with experience or strong familiarity in the U.S. real estate market. This role combines administrative excellence with operational and commercial support, playing a key role in ensuring smooth day-to-day execution across real estate transactions, client management, and executive coordination.

The ideal candidate is detail-oriented, tech-savvy, and comfortable working in a fast-paced environment, with strong English communication skills (B2–C1) and the ability to interact professionally with clients and stakeholders.

Key Responsibilities

Real Estate & Transaction Support

• Create, analyze, and maintain Comparative Market Analysis (CMA) for properties

• Prepare and redact Listing Agreements and Purchase Agreements using CAR and PRDS contracts

• Research and navigate CAR databases to support client and internal inquiries

• Coordinate with agents, clients, and third parties to ensure the timely completion of transactions

• Support documentation, compliance, and file management throughout the transaction lifecycle

CRM & Client Management

• Manage and update CRM systems, including adding and maintaining client records

• Track client interactions and ensure follow-ups are completed

• Support pipeline visibility and organization

Administrative & Executive Support

• Manage professional and personal scheduling for executives (calendar, meetings, calls)

• Coordinate complex calendars and ensure efficient time management

• Handle email and communication flow on behalf of executives when needed

• Organize travel logistics, including accommodations and transportation

• Support general office operations and company logistics

Marketing & Social Media Support

• Coordinate with the Marketing Team to develop brochures, flyers, and newsletters

• Support and manage social media accounts, ensuring a consistent and professional presence

• Assist in keeping the company website updated with relevant real estate content and listings

Financial & Operational Tasks

• Execute assigned real estate billing and payment processes

• Support operational workflows to ensure smooth business execution

Requirements

Must-Have

• Experience or strong knowledge of the U.S. real estate market

• English proficiency: B2–C1 level (written and spoken)

• Strong organizational and multitasking skills

• Experience working with CRM systems

• Excellent communication and attention to detail

Highly Valued

• Experience supporting real estate agents, brokers, or agencies

• Familiarity with CAR and PRDS contracts

• Experience managing or supporting social media accounts

• Experience in remote or international work environments

• Basic knowledge of marketing tools and content creation

Key Competencies

• Close attention to detail and accuracy

• Strong time management and prioritization skills

• Proactive and solution-oriented mindset

• Ability to handle confidential information with discretion

• Strong interpersonal and communication skills

What We Offer

• 100% remote work across LATAM

• Growth opportunities within a scaling company

• International and collaborative team environment

• Performance-driven culture with strong earning potential